Auto-Sync Setup

Auto-Sync automatically backs up your latest ChatGPT conversations to Notion on a scheduled basis, ensuring your chat history is always up to date without manual intervention.

How Auto-Sync Works

Auto-Sync runs in the background and automatically syncs the latest 28 conversations from your ChatGPT history to Notion at your chosen interval. It uses your current page settings including:

• Selected Notion database
• Sync configuration (skip/overwrite/duplicate)
• Skip synced records setting
• Enhanced formatting preference

Prerequisites

• Completed Notion authorization
• A Notion database selected for storing conversations
• ChatGPT page must be open in a browser tab
• Extension options page must remain open for auto-sync to function

Enable Auto-Sync

Step 1: Access Auto-Sync Settings

1. Open the extension options page
2. Look for the Auto-Sync toggle in the header section
3. Click the settings icon next to the toggle to open configuration

Step 2: Configure Auto-Sync

In the Auto-Sync Configuration dialog, you can set:

Enable Auto-Sync: Toggle this on to activate automatic syncing

Sync Interval: Choose how often to sync:

• Every 1 hour
• Every 2 hours
• Every 3 hours
• Every 4 hours
• Every 6 hours
• Every 8 hours
• Every 12 hours
• Every 24 hours

Step 3: Save Configuration

1. Review your settings
2. Click “Save Configuration”
3. The next sync time will be displayed

Important Requirements

Critical: Auto-sync only works when the extension options page is open. You must:

1. Keep the options page open in a browser tab
2. Keep a ChatGPT page open in another tab
3. Do not close the browser or put your computer to sleep

If you close the options page, auto-sync will stop until you reopen it.

What Gets Synced

Auto-Sync automatically syncs:

• Latest 28 conversations: The most recent chats from your ChatGPT history
• Respects skip settings: If “Skip Synced Records” is enabled, already-synced conversations will be skipped
• Uses current settings: All sync configurations from the main page apply

Auto-Sync does NOT sync:

• Projects (use manual batch sync for projects)
• Group chats (use manual batch sync for group chats)
• Older conversations beyond the latest 28

Monitoring Auto-Sync

Next Sync Time

When auto-sync is enabled, you’ll see:

• Next Sync: Countdown showing when the next sync will occur
• Last Sync: Timestamp of the most recent completed sync

Sync Results

After each auto-sync completes, check the results section to see:

• Success count
• Failed count
• Skipped count
• Links to synced pages

Sync History

All auto-sync operations are recorded in the Sync History section with the label “Auto Sync (Latest 28)”. You can:

• View detailed results for each sync
• See timestamps and statistics
• Access links to synced pages

Disable Auto-Sync

To stop automatic syncing:

1. Click the Auto-Sync toggle in the header to turn it off
2. Or open the configuration dialog and uncheck “Enable Auto-Sync”
3. Click “Save Configuration”

The scheduled sync will be cancelled immediately.

Troubleshooting

Auto-sync not running:

• Ensure the options page is open
• Check that a ChatGPT page is open
• Verify auto-sync is enabled in settings
• Check the “Next Sync” time to confirm it’s scheduled

“ChatGPT page required” error:

• Open https://chatgpt.com/ in a tab
• Refresh the page
• Auto-sync will resume at the next scheduled time

Sync failed:

• Check your internet connection
• Verify Notion database is still accessible
• Review error messages in the results section
• Failed items will be recorded in sync history

Computer went to sleep:

• Auto-sync pauses when computer sleeps
• It will resume at the next scheduled interval after waking
• You may need to refresh the ChatGPT page

Best Practices

1. Keep pages open: Pin the options page tab to prevent accidental closure
2. Choose appropriate interval: Balance between freshness and system resources
3. Enable skip mode: Prevents duplicate syncs and preserves your Notion edits
4. Monitor regularly: Check sync history periodically to ensure everything is working
5. Stable connection: Ensure reliable internet for consistent syncing

FAQ

Q: Does auto-sync work when I close the browser? A: No, the options page must remain open for auto-sync to function.

Q: Can I change the sync interval? A: Yes, open the configuration dialog and select a new interval. The next sync will be rescheduled accordingly.

Q: Will auto-sync sync my entire chat history? A: No, it only syncs the latest 28 conversations. Use manual batch sync for full history backup.

Q: Does auto-sync count against my free tier limits? A: Yes, auto-sync uses the same quota as manual syncs. Free users can sync up to 10 items per session.

Q: Can I run manual sync while auto-sync is enabled? A: Yes, you can run manual batch sync at any time. It won’t interfere with the auto-sync schedule.

Q: What happens if a sync fails? A: Failed items are recorded in sync history. Auto-sync will continue on schedule and retry at the next interval.

For more help, contact [email protected]