Batch Sync & Backup

Batch Sync allows you to export multiple ChatGPT conversations to Notion in one operation, creating a complete backup of your chat history.

Prerequisites

• Completed Notion authorization
• A Notion database selected for storing conversations
• ChatGPT page must be open in a browser tab

Access Batch Sync

Open the extension options page by clicking the extension icon in your browser toolbar.

Step 1: Connect to Notion

Select your target Notion database from the dropdown menu. If you don’t see your database, click the refresh icon to reload the list.

Step 2: Select Content to Sync

The extension supports three sync modes:

Chat Pages (Default)

Sync regular ChatGPT conversations from your chat history.

Options:

• Latest 28: Sync the most recent conversations (approximately 28 items)
• All Conversations: Sync your entire chat history by reading all pages

Projects

Sync conversations from ChatGPT Projects (workspace feature).

Options:

• Select specific project: Choose one project from the dropdown
• All Projects: Sync conversations from all your projects
• Sync Mode:
  • All Pages: Sync all conversations in the project
  • First Page Only: Sync only the first page (approximately 5 conversations)

Group Chats

Sync ChatGPT group chats (/gg/ URLs).

Options:

• Latest 5: Sync the 5 most recent group chats
• All: Sync all group chats (capped at 500 rooms)

Step 3: Configure Sync Settings

Skip Synced Records

Enabled (Recommended):

• Skips conversations that have already been synced
• Preserves your manual edits in Notion
• Faster sync process
• Default behavior

Disabled:

• Re-syncs all conversations in the selected range
• Overwrites existing Notion pages
• Old versions moved to trash
• Use when you need fresh copies

Sync Action

Choose what happens when a conversation already exists in Notion:

• Skip: Leave existing pages unchanged (recommended)
• Overwrite: Replace existing pages with new content
• Duplicate: Create new pages even if they already exist

Enhanced Formatting

OFF: Standard paragraph format for each message

ON: Uses toggle lists for each Q&A pair, making conversations collapsible and easier to navigate in Notion

Step 4: Start Sync

1. Review your configuration
2. Click “Begin Sync” button
3. Monitor the progress bar and status messages
4. Wait for sync to complete

Important: Keep the options page open during sync. Do not close the browser or navigate away.

Sync Results

After sync completes, you’ll see a summary:

• Success Count: Conversations saved successfully
• Failed Count: Conversations that failed to save
• Skipped Count: Already-synced conversations (if skip enabled)
• Direct Links: Click to view saved pages in Notion

Sync History

View all past sync operations:

1. Scroll down to “Sync History” section
2. See details for each sync:
   • Timestamp
   • Sync mode (Chat Pages / Projects / Group Chats)
   • Success/failed/skipped counts
   • Direct links to synced pages
3. Available actions:
   • View details
   • Delete individual records
   • Clear all history
   • Clear failed records only

Performance & Limits

Free Tier:

• Chat pages: 10 saves per sync session
• Group chats: 2 saves per day
• Quotas reset daily

Subscribed Users:

• Unlimited syncs

Performance Tips:

• Average: ~3 seconds per conversation
• Keep ChatGPT tab active during sync
• Stable internet connection required
• For large batches (100+), consider syncing in smaller chunks

Automatic Tags

Synced conversations are automatically tagged for easy filtering:

• Chat Pages: “ChatGPT”
• Projects: “Project” + project name
• Group Chats: “Group Chat”
• Partial saves: “Part” (from selective sync)

Troubleshooting

“ChatGPT page required”:

• Open https://chatgpt.com/ in a tab
• Refresh the page
• Reopen batch sync

“ChatGPT is open, but the extension can’t connect”:

• Refresh your ChatGPT tab
• Wait a few seconds
• Try again

“Could not find page with ID”:

• Database may have been deleted
• Re-authorize Notion connection
• Select a different database

Sync stops midway:

• Check internet connection
• Ensure ChatGPT tab is active
• Refresh ChatGPT page and retry

Some conversations failed:

• Check sync history for error details
• Failed items can be retried individually
• May be due to rate limits or network issues

Best Practices

1. Start small: Test with Latest 28 first
2. Use skip mode: Preserves your Notion edits
3. Monitor progress: Don’t close browser during sync
4. Check results: Review sync history after completion
5. Regular backups: Schedule periodic syncs to keep your archive up to date

FAQ

Q: Can I sync while using ChatGPT? A: Yes, but keep the tab active. Don’t navigate away during sync.

Q: What happens to my Notion edits? A: With “Skip Synced Records” ON, your edits are preserved. With it OFF, pages are overwritten.

Q: How do I sync only new conversations? A: Enable “Skip Synced Records” and select your desired range. Already-synced items will be skipped automatically.

Q: Can I cancel a running sync? A: Yes, click the “Cancel Sync” button. Already-synced items will remain in Notion.

Q: Do I need to keep the options page open? A: Yes, the sync process requires the options page to remain open. Closing it will stop the sync.

For more help, contact [email protected]