Batch Sync & Backup

Batch Sync allows you to export multiple Grok conversations to Notion in one operation, creating a complete backup of your chat history.

Prerequisites

• Completed Notion authorization
• A Notion database selected for storing conversations
• Grok page must be open in a browser tab

Access Batch Sync

Open the extension options page by clicking “Go Bulk Export” button in the popup, or right-click the extension icon and select “Options”.

Step 1: Connect to Notion

If not already connected, click “Connect to Notion” button and complete the authorization flow.

Step 2: Select Target Database

Select your target Notion database from the dropdown menu. If you don’t see your database, click the refresh icon to reload the list.

Step 3: Configure Sync Settings

Sync Mode

Choose what happens when a conversation already exists in Notion:

• Skip Mode: Leave existing pages unchanged (recommended)

  • Preserves your manual edits in Notion
  • Faster sync process
  • Default behavior

• Overwrite Mode: Replace existing pages with new content

  • Old versions moved to trash
  • Use when you need fresh copies

• Duplicate Mode: Always create new pages

  • Creates new pages even if they already exist
  • Useful for versioning

Export Range

Choose how many conversations to export:

• Current Page Only: Export latest 60 conversations (faster)

  • Recommended for regular syncs
  • Completes in minutes

• All History: Export all conversations (complete backup)

  • May take longer depending on history size
  • Fetches all pages using pagination

Skip Already Exported

Enabled (Recommended):

• Skips conversations that have already been synced
• Avoids duplicates
• Faster sync process
• Preserves your Notion edits

Disabled:

• Re-syncs all conversations in the selected range
• Use when you want to refresh all content

Step 4: Verify Subscription Status

Free users can export up to 5 conversations per sync. Subscribed users get unlimited exports.

To verify your subscription:

1. Enter your email address
2. Click “Verify” button
3. Your subscription status will be displayed

Step 5: Start Sync

1. Review your configuration
2. Click “Start Sync” button
3. Monitor the progress bar and status messages
4. Wait for sync to complete

Important: Keep the options page open during sync. Do not close the browser or navigate away.

Cancel Sync

If you need to stop the sync:

• Click the “Cancel” button
• Already-synced items will remain in Notion
• You can resume later

Sync Results

After sync completes, you’ll see a summary:

• Total: Total conversations processed
• Success: Conversations saved successfully
• Failed: Conversations that failed to save
• Skipped: Already-synced conversations (if skip enabled)
• Cancelled: Whether sync was cancelled
• Duration: Time taken for the sync

Sync History

View all past sync operations:

1. Scroll down to “Sync History” section
2. See details for each sync:
   • Timestamp
   • Export type (Current Page / All History)
   • Success/failed/skipped counts
3. Available actions:
   • Clear all history
   • Clear cache (exported IDs)

Fail History

If any conversations fail to export, they’re tracked in Fail History:

1. View failed items with error details
2. Download fail history as text file
3. Clear fail history when resolved

Performance & Limits

Free Tier:

• 5 conversations per sync session
• Quotas reset daily

Subscribed Users:

• Unlimited syncs

Performance Tips:

• Average: ~3 seconds per conversation
• Keep Grok tab active during sync
• Stable internet connection required
• For large batches (100+), consider syncing in smaller chunks

Troubleshooting

“Can’t connect to Grok page”:

• Open https://grok.com/ in a tab
• Refresh the page
• Reopen batch sync

“Grok is open, but the extension can’t connect”:

• Refresh your Grok tab
• Wait a few seconds
• Try again

“Could not find page with ID”:

• Database may have been deleted
• Re-authorize Notion connection
• Select a different database

Sync stops midway:

• Check internet connection
• Ensure Grok tab is active
• Refresh Grok page and retry

Some conversations failed:

• Check fail history for error details
• Failed items can be retried individually
• May be due to rate limits or network issues

Best Practices

1. Start small: Test with Current Page first
2. Use skip mode: Preserves your Notion edits
3. Monitor progress: Don’t close browser during sync
4. Check results: Review sync history after completion
5. Regular backups: Schedule periodic syncs to keep your archive up to date

FAQ

Q: Can I sync while using Grok? A: Yes, but keep the tab active. Don’t navigate away during sync.

Q: What happens to my Notion edits? A: With “Skip Already Exported” ON, your edits are preserved. With it OFF, pages may be overwritten depending on sync mode.

Q: How do I sync only new conversations? A: Enable “Skip Already Exported” and select your desired range. Already-synced items will be skipped automatically.

Q: Can I cancel a running sync? A: Yes, click the “Cancel” button. Already-synced items will remain in Notion.

Q: Do I need to keep the options page open? A: Yes, the sync process requires the options page to remain open. Closing it will stop the sync.

For more help, contact [email protected]