Batch Export & Backup

Batch Export allows you to export multiple ChatGPT conversations to PDF in one operation, creating a complete offline archive of your chat history.

Prerequisites

• Extension installed with permissions granted
• ChatGPT page must be open in a browser tab
• Stable internet connection

Access Batch Export

1. Click the extension icon in your browser toolbar
2. Click the “Bulk Export” button in the popup
3. The Batch Export page will open in a new tab

Step 1: Verify ChatGPT Connection

The extension will automatically check if you have a ChatGPT tab open and connected.

Status Indicators:

• ✅ Connected: At least one ChatGPT tab is ready for export
• ⚠️ No Tab: Open https://chatgpt.com/ in a tab
• ❌ Disconnected: Refresh your ChatGPT tab and recheck

Click “Recheck” to verify the connection status.

Step 2: Select Content to Export

The extension supports three export modes:

Chat Pages (Default)

Export regular ChatGPT conversations from your chat history.

Options:

• Latest 28: Export the most recent conversations (approximately 28 items)
• All Conversations: Export your entire chat history by reading all pages

Projects

Export conversations from ChatGPT Projects (workspace feature).

Options:

• Select specific project: Choose one project from the dropdown
• All Projects: Export conversations from all your projects
• Export Mode:
  • All Pages: Export all conversations in the project
  • First Page Only: Export only the first page (approximately 5 conversations)

Group Chats

Export ChatGPT group chats (/gg/ URLs).

Options:

• Latest 5: Export the 5 most recent group chats
• All: Export all group chats (capped at 500 rooms)

Step 3: Configure Export Settings

Download Folder

Organize your PDFs into subfolders:

1. Enter a folder name in the “Download Folder” field
2. Default: chatgptpdfs
3. PDFs will be saved to: Downloads/[your-folder-name]/

Skip Synced Records

Enabled (Recommended):

• Skips conversations that have already been exported
• Prevents duplicate PDFs
• Faster export process
• Default behavior

Disabled:

• Re-exports all conversations in the selected range
• Creates new PDFs even if they already exist
• Use when you need fresh copies

Step 4: Start Export

1. Review your configuration
2. Click “Begin Sync” button
3. Monitor the progress bar and status messages
4. Wait for export to complete

Important:

• Keep the export page open during the process
• Do not close the browser or navigate away
• You may see a yellow banner during PDF generation (this is normal)

Export Results

After export completes, you’ll see a summary:

• Success Count: Conversations exported successfully
• Failed Count: Conversations that failed to export
• Skipped Count: Already-exported conversations (if skip enabled)
• Total Time: Duration of the export operation

Export History

View all past export operations:

1. Scroll down to “Sync History” section
2. See details for each export:
   • Timestamp
   • Export mode (Chat Pages / Projects / Group Chats)
   • Success/failed/skipped counts
3. Available actions:
   • View details
   • Delete individual records
   • Clear all history
   • Clear failed records only

Performance & Limits

Free Tier:

• Chat pages: 10 exports per day
• Group chats: 2 exports per day
• Quotas reset daily at midnight UTC

Subscribed Users:

• Unlimited exports
• Priority support

Performance Tips:

• Average: ~5-10 seconds per conversation (depending on length)
• Keep ChatGPT tab active during export
• Stable internet connection required
• For large batches (100+), consider exporting in smaller chunks
• Close unnecessary browser tabs to improve performance

PDF File Naming

Exported PDFs are automatically named using:

[conversation-title]-[timestamp].pdf

Special characters are sanitized automatically for file system compatibility.

Find Your PDFs

After export completes, find your PDFs in:

Downloads/[download-folder]/

Default location: Downloads/chatgptpdfs/

Troubleshooting

“ChatGPT page required”:

• Open https://chatgpt.com/ in a tab
• Refresh the page
• Click “Recheck” in the export page

“ChatGPT is open, but the extension can’t connect”:

• Refresh your ChatGPT tab
• Wait a few seconds
• Click “Recheck”

“Export failed for some conversations”:

• Check export history for error details
• Failed items can be retried individually
• May be due to rate limits or network issues

Export stops midway:

• Check internet connection
• Ensure ChatGPT tab is active
• Refresh ChatGPT page and retry
• Try exporting in smaller batches

“Daily limit reached”:

• Free users have daily export limits
• Upgrade to premium for unlimited exports
• Quota resets at midnight UTC

PDFs are blank or incomplete:

• Ensure conversations are fully loaded before export
• Try reducing batch size
• Check available disk space

Yellow banner appears during export:

• This is normal and expected
• The banner says “Chrome is being controlled by automated test software”
• It appears because we use Chrome’s debugger for local PDF generation
• The banner disappears automatically after export completes

Best Practices

1. Start small: Test with “Latest 28” first
2. Use skip mode: Prevents duplicate PDFs
3. Monitor progress: Don’t close browser during export
4. Check results: Review export history after completion
5. Regular backups: Schedule periodic exports to keep your archive up to date
6. Organize folders: Use different folders for different topics or time periods

Cancel Export

If you need to stop an export in progress:

1. Click the “Cancel Sync” button
2. Already-exported PDFs will remain in your Downloads folder
3. You can resume later by starting a new export with “Skip Synced Records” enabled

FAQ

Q: Can I export while using ChatGPT? A: Yes, but keep the ChatGPT tab active. Don’t navigate away during export.

Q: How long does batch export take? A: Approximately 5-10 seconds per conversation, depending on length and complexity.

Q: Can I export only new conversations? A: Yes. Enable “Skip Synced Records” and select your desired range. Already-exported items will be skipped automatically.

Q: Can I cancel a running export? A: Yes, click the “Cancel Sync” button. Already-exported PDFs will remain in your Downloads folder.

Q: Do I need to keep the export page open? A: Yes, the export process requires the page to remain open. Closing it will stop the export.

Q: What happens if my computer goes to sleep during export? A: The export will pause. Wake your computer and the export should resume. If not, restart the export with “Skip Synced Records” enabled.

Q: Can I export conversations from Team accounts? A: Yes, the extension works with both personal and Team ChatGPT accounts.

For more help, contact [email protected]